Documents | Adding, editing, and deleting folders and files

Content

• Create folders for files
• Add new files
• Edit and delete files / folders
• Bulk deletion

Create folders for files

1. Open the Allthings Cockpit.
2. Go to Documents.
3. Select the appropriate level (Tag / App / Property / Building / Unit / Rental- / Ownership period) where you want to store the files.
4. Click on New folder.
5. Enter a suitable title and confirm by pressing Enter or clicking outside the text field.
6. The new folder will automatically be sorted correctly.

→ You can now also hover over the folder to click on the Add file icon.

Important: If no files are uploaded to the folder, it will be automatically removed and will no longer be visible after the page is reloaded.

Add new files

1. Open the Allthings Cockpit.
2. Go to Documents.
3. Select the appropriate level (Tag / App / Property / Building / Unit / Rental- / Ownership period) where you want to store the folder.
4. Create or select a folder where the files should be added.
5. Add the appropriate files.
6. Click on the Add file button.
7. Use Drag & Drop to pull the file into the corresponding field.

→ After the upload is successful, the loading screen will disappear, and your files will be available to your tenants in the app. The files will be displayed in the corresponding level.

Important: If there are problems uploading the files, please reload the page. If the document still does not appear, it may be blocked by our antivirus software. Please contact support if you have questions.

Edit and delete files / folders

1. Hover your mouse over the file.
2. Several options will appear:
   • ✏️ Edit title
   • 🗑️ Delete file/folder
   • 📁 Add folder
   • 📄 Upload file

Caution: Deleting a folder will also delete all the documents contained within it.

Bulk deletion

If you have the "Bulk delete documents" permission for a specific channel, you will see the "Delete all documents" button.

Important: When using this function, all files within that channel will be deleted.

Limitations

There are still a few things you should keep in mind when using "Documents". 

• Files with the same name can be imported without them being visually differentiated to indicate the duplication (for example 'File' vs. 'File (1)'). The files are currently still shown as bearing the exact same name. 
• It is not yet possible to store a document in multiple languages in such a way that, if the language settings are changed, the document is only displayed in the selected language. All documents are visible to app users in all languages.