Content
- Introduction
- How it works
- Information for residents
- Information for property management
- Support and further help
Introduction
EVVA Xesar is an electronic locking system by EVVA. Through an interface, EVVA Xesar is connected to the Allthings booking feature: as soon as someone books a resource linked to an EVVA Xesar access point, a digital access code is automatically generated and sent to them for the duration of the booking.
How it works
Access control runs fully in the background of the booking feature:
- Once a booking for a linked resource is confirmed, an access code is automatically requested from EVVA Xesar.
- The person who made the booking receives this code by SMS to the phone number stored in their Allthings account.
- The code must be activated in the EVVA Xesar app within 48 hours of receiving it.
- Access is valid only for the booking period.
- If the booking is cancelled or declined, the access permission is automatically revoked.
- Expired access data is cleaned up automatically.
- If EVVA Xesar cannot create an access code or the remaining booking period is too short, the booking is automatically declined.
Information for residents
When you book a resource connected to EVVA Xesar, you will see the "EVVA Xesar Access Control" section in your booking confirmation. It informs you that your access code will be sent to your phone by SMS.
- Make sure a valid mobile number is stored in your Allthings account.
- Activate the code you receive by SMS within 48 hours in the EVVA Xesar app.
- Unlock the booked door using the EVVA Xesar app during your reserved time slot.
- If you book a resource for someone else, the access code is sent to the phone number you provide for that person.
- Avoid booking shortly before the end of a time slot: if the remaining period is too short, the booking is automatically declined.
The "More information about EVVA Xesar door access code" link in the booking confirmation provides further details on how to use it.
Information for property management
Setup and activation
EVVA Xesar is set up together with Allthings and the EVVA partner on site:
- EVVA sets up an access point or zone for each bookable resource.
- The Allthings team links these access points to the respective bookable resources and activates the connector.
Management and control
Once set up, access provisioning runs fully automatically: permissions are granted when a booking is confirmed and automatically revoked once the booking ends or is cancelled. Manual key or badge management by your team is no longer needed for these resources. If the access code cannot be created, the system automatically declines the booking; the person who booked sees this in the booking status.
Introducing it to residents
When introducing the feature, let your residents know they need a smartphone with the EVVA Xesar app and should activate their access code shortly after receiving the SMS. A pinboard post or info article can help support this.
Support and further help
For more information about the solution, visit the EVVA Xesar Marketplace page or the EVVA website. For questions about the hardware, the EVVA Xesar app, or physical access points, contact your EVVA partner. For questions about the booking feature in Allthings, contact the Allthings Support team.